Put a time limit on the first step. If you run over the limit, put a short deadline on completing it. Then set a more realistic deadline on the second step and decreasing the next deadline, if you fail to meet it. By setting these deadlines, you’ll be more focused on pushing what’s needed to be done to accomplish it faster. Using these tools can help improve your productivity considerably. Get familiar with them. Learn to use several that you’ve found helpful. It takes only a few minutes a day to use them, yet they’ll help you make better decisions and stay more focused.